A key way of protecting children and adults from harm is to ensure the careful recruitment and support of those working with them.The National Church of England Safeguarding Practice Guidance on Safer Recruitment sets out safer recruitment practices for people working or volunteering with children and adults.The most important and legally binding aspect is the completion of the criminal record checks known as ‘Disclosure and Barring Service’ Checks (DBS).The Practice Guidance outlines who should undertake a criminal record check in accordance with their role.The guidance is available from any member of the Diocesan Safeguarding Team or via the Diocesan website or the Church of England website.
You can obtain a DBS application pack, which contains full details to aid completion and where to return the forms to, from either Suki at the Ludlow Office on 01584 871084 or Judy Pearce at the Hereford Office on 01432 373300 (p/t afternoons).
IMPORTANT: The old Hereford Cathedral DBS application packs are now invalid and should not be used.
The Diocese now has a new process for administering DBS checks. This process will be managed by our DBS Administrator: Suki Gregson-Smith from the Diocesan Offices situated in Ludlow. Suki can be contacted by telephone on 01584 871084 between 9-5 Monday to Friday or by email on firstname.lastname@example.org She will be happy to assist with any query in relation to DBS checks.
Please complete all the forms in black ink, ensuring you answer all the questions succinctly and accurately. Please note, if the information you provide is not accurate or the form has not been completed correctly, there will be a delay in the DBS checking process, resulting in a delay for you to take up your new role / post.
Once completed, take all the forms, together with the appropriate, original identification documents, to your local DBS Verifier / Parish Safeguarding Representative.
The Application Form will be sent to the DBS where their checking process can take 6-8 weeks, this depends on various factors, including where you previously lived, how many moves you have had in the last five years, which Police Forces are undertaking the checks and what proof of identity you have provided.
Your DBS Certificate will be issued to you direct from the DBS Office. It is your responsibility to send the original certificate to the Diocesan DBS Administrator at the above address, within two weeks of receipt. You will not be able to undertake the role / post for which you have applied until this has been processed and authorisation given by the Diocese. The original Certificate will be returned to you as soon as is possible.
Each parish must adhere strictly to the requirements of the Safer Recruitment Practice Guidance and must take full responsibility in obtaining a DBS Check for all relevant paid and volunteer workers within the church, PRIOR to them commencing their church roles and activities. This is a legal requirement and not optional.
Advice and Guidance regarding Safer Recruitment
Each parish will be different in terms of the activities it does, and hence it will have different requirements in terms of what it needs to do to adhere to safer recruitment principles.If you are unsure of what your parish is required to do, please get in touch with Mandy or Angela from the Diocesan Safeguarding Team who will be happy to advise.