The Church Representation Rules were originally enacted as Schedule 3 to the Synodical Government Measure 1969 and have been continually updated since then.
The Rules are a vital tool for all those involved in parochial, diocesan and national Church governance. In particular, the Rules govern the preparation of the Church Electoral Roll, the conduct of Annual Parochial Church Meetings, and the membership and election of PCCs, Deanery Synods and Diocesan Synods.
The responsibilities of the Registrar include:
- processing Petitions for Faculties;
- giving free advice to parish officers, clergy, boards and committees of the diocese;
- issuing the documentation appointing clergy to their posts;
- dealing with enquiries from clergy, parish officers and the general public on matters to do with marriage, baptism and confirmation;
- maintaining a variety of diocesan records;
- issuing the documentation to enable burial grounds to be consecrated;
- issuing marriage licences; and
- maintaining the Patronage Register and other linked functions.
It is always best to ask for advice from the Registry sooner rather than later to ensure matters start on the right footing.
If you need to reach our Registrar please contact them via their website.
- Form for Annual Revision of the Electoral Roll in word and as a pdf
- Form for Application for Enrolment onto the Electoral Roll in word and as a pdf
- Form for a New Roll in word and New Roll as a pdf
- Form ER3 Church Electoral Roll Certificate in word
After the completion of a revision of the role of a parish, the PCC must publish the roll (electronically or otherwise) as it decides for 14 days, and make a copy of the roll available for inspection.
Rolls may be published electronically instead of in the paper form. The roll as published must include every name entered on the roll but not other personal data (e.g. addresses).
Once in every six years, the preparation of new church electoral rolls takes place, which means that everyone must come off the roll and re-apply. The next occasion for the preparation of new rolls is in 2025.
- The Rules can be purchased for £8.99 from Church House Publishing.
- More information can be found on the Church of England Church Representation Rules page.