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Safer Recruitment


Safer Recruitment Practice is an essential part of the Church of England's approach to safeguarding. The National Safeguarding Practice Guidance on Safer Recruitment sets out safer recruitment practices for people working or volunteering with children and adults. The guidance addresses two key areas - the recruitment process and criminal record checks (DBS). The guidance outlines who should undertake a criminal record check in accordance with their role with the Church of England and provides helpful templates for use within parishes, dioceses, cathedrals and other Church organisations.

If you have any form of responsibility for recruiting Paid or Volunteer Church Workers You need to read this Practice Guidance.

Downloadable copies of the templates and useful information:
Safer Recruitment - Executive summary and models of good practice
Model Job Role
Model Application Form
Model Reference Form
Church of England Confidential Declaration Form
Model Interview / Discussion template
Model letter of appointment
List of Church of England Roles where activity is seen to be eligible for a criminal records check (DBS)DBS Eligibility and Related matters - Frequently Asked Questions - July 2016

DBS Checks

An important element of Safer Recruitment is carrying out DBS checks. Not all roles require a DBS check. See below regarding the procedure that is currently in place in the Diocese of Hereford.

Disclosure and Barring Service Checking procedure in the Diocese of Hereford
If you believe you have a role that is eligible - check by accessing the list above and then follow the below guidance.

Important - Disclosure and Barring Service Fees

The DBS Office currently charges £44 for checks relating to members of staff who are paid to carry out their role.  If you are an unpaid volunteer, there is no charge.

Members of Clergy and Diocesan Employees - the fee is paid by the Diocese.

Paid parish staff - there is an expectation that the parish pays the fee and the application should be accompanied by a cheque made payable to 'Hereford Cathedral' for £44.  The application will not be processed unless the fee is enclosed.  Any queries in relation to the payment of these for DBS should be addressed to the Diocesan Safeguarding Adviser.

New - Introduction of Standard Level of DBS Checks - to satisfy Shropshire Council Small Society Lottery Registration Procedures.

The Diocese has had to introduce a process to enable certain individuals to obtain a Standard level DBS check.  This is to satisfy Shropshire Council's Small Society Lottery Registration Procedures.  If you require a Standard level check, please contact the Mrs Judy Pearce, Diocesan Office, The Palace, Hereford, HR4 9BL Tel 01432 373301 email Judy at j.pearce@hereford.anglican.org who will send you out a standard level application pack.  You will still have to get it verified in the same way as an enhanced level check.

Don’t worry if you do not understand what is required of you or your Parish / Benefice – please just get in touch with me regarding any query.

Already Signed up to the online system?

Some individuals have signed up to the online update service. If this is the case you will still need to complete a confidential declaration form and send in your original certificate. You will also have to complete a form which will then give us permission to access the online system and view the information. Click here for form 

For those of you with responsibilities for recruiting Paid and/ or Volunteer Church workers - I will be scheduling some Specialist Safer Recruitment training in 2017. See Latest Safeguarding Training Dates.