What does a Diocesan Secretary do?
Well in simple terms John makes sure the administration of the Diocese runs smoothly. The job encompasses both the roles of Secretary to the Diocesan Synod and Company Secretary of the Diocesan Board of Finance (DBF).
As Secretary of the Diocesan Synod John is responsible to the Bishop of Hereford for administration of the Synodical Governance of the Diocese ensuring compliance with and the application of a wide range of church legislation.
As Company Secretary of the DBF John is responsible to the Chairman of the Board for ensuring compliance with and the application of secular legislation covering finance, audit, company law, charity law, employment, health and safety and much more besides ...
Aided by the Financial, Pastoral and Property Secretaries and the Property Admin Assistant, John ensures the accurate and timely management of the £5m+ budget, the management of Diocesan investments, the preparation and processing of pastoral schemes to effect changes within parishes and deaneries, the management of glebe land and properties, the approval of and assistance with alterations and improvements to our 81 C of E schools, the processing of applications for alterations to and developments in churches and the maintenance and improvement of 129 clergy houses ... plus any other task that comes along!!
As Personnel Manager, John also provides an HR service for the DBF and contributes to the development of HR policies and procedures. This includes providing informal advice to parishes on employment matters. He also acts as Data Protection Officer for the DBF.
"My life is controlled by my PA!"
Personal Assistant to Diocesan Secretary, Office Manager & CRB Administrator
Mrs Pam Brown - Tel: 01432 373314 firstname.lastname@example.org
Pam looks after John Clark, Diocesan Secretary, and the mountain or two of work that comes his way (see the text above!).
Reception / Front Office is the hub of the Diocesan Office and Pam is Line Manager for the staff: Kerry, Sarah and Judy; and has responsibility for the general smooth running of that office. The Office Manager role is very varied, managing and/or overseeing maintenance & repair of the office building, its contents and equipment - and keeping those running costs down as much as possible.
Pam is Secretary for the Safeguarding Children Group, and Co-ordinates CRB administration for the Diocese - in liaison with Carolyn Harding at the Cathedral (the 'registered body' for the Diocese), Barbara Gratton (Child Protection Adviser to the Bishop), and the Bishop's office staff.
This link will take you to the Church Representation Rules page
This link will take you to the various Parish Forms (Annual Returns, Electoral Roll etc)
This link will take you to various Fact Sheets ie. Guide for New PCC Secretaries, Financial Good Practice, etc.
This link will take you to the Safeguarding pages
This link will take you to a Brief Guide to Liturgical Copyright
This link will take you to a selection of useful advice sheets for welcoming visitors / tourism
This link will take you to the website of the Diocesan Registar: Lee Bolton Monier Williams